Admin cum Operations Executive

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Job Description

Job Description:

• Check the Collection & Delivery list and verify the number of collections. Highlight uncollected sites to the Sales department for re-arrangement. Endorse collected cash or check to the Accounts Department. Check all delivery orders are submitted and acknowledge. Highlight discrepancy to the Logistics Supervisor for verification

• Register items based on C&D list, customer DO, quotation and or PO and physical items, ensuring that all details of item are stated in the sales order. Inform the Sales coordinator for discrepancies with regards to the actual item and document received (Quotation, PO, Customer DO). 

• Inspect the instruments for registration and check for physical defects and note in the Sale order. 

• Get assistance from the Technical team to verify capability on new items received. 

• Register in the system, print Sales Order copy for Accounts and another copy for the respective lab, and tag and label each instrument. 

• Inform the Technical Manager for special request that are not included in our standard procedure.

• File Sales Order together with the supporting documents in the Sales Order folder

• Ensure that all walk-in customers who deliver and collect their instruments are served immediately.

• Assist in the cleanliness and orderliness in the incoming area.


• Ensure that the delivery plan for the following day is fulfilled by following up on the items and the certificates from the Technical team.

• Generate delivery orders from the system, furnish required copies, sign and stamp and prepare all certificates stated in the Delivery order, and submit for dispatch.

• Communicate delivery requirements to the Logistics Supervisor.

• Endorse other deliveries aside from the customer deliveries to ensure that they are completed on time. 


Job Summary

Entry level Professional Certificate/NiTEC, Diploma, Advanced/Higher/Graduate Diploma


For a decade now, Bestlabs has been trusted to deliver highly skilled calibration support in Singapore and South East Asia. We’re the one-stop-shop for all your calibration needs.Our success is driven by four key factors - sound technical know-how and professional competence, the experience of our people, long-standing customer relationships and the state-of-the-art infrastructure we own and operate.Commitment to precision is our promise.

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