Marina Bay Sands Pte Ltd

Admin Officer (Mall Marketing)

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Job Description

Job Description:

JOB SCOPE

  • Provide administrative support by handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings
  • Maintain Executive Director/Director’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
  • Assist with reception covering duties when required – Reception duty includes, receive calls and/or greet visitors, take, and relay messages, respond to requests for information; provide information or direct caller/visitor to appropriate individual
  • Assist Team with the following:
    • Coordinate on communications for HR matters
    • Manage Training and Learning registrations for team
    • Facilitate New TM/Intern Orientation and Onboarding Process with HR & IT Team
    • Update Virtual Roster for team and ensure that Leave Calendar is updated accordingly
  • Assist Retailers with the following:
    • Manage Retailer Event Calendar and prepare weekly retailer event list for email circulation
    • Facilitate Permit-To-Work (PTW) Application when required for Retailer and Shoppes Events and ensure that applications are promptly follow up
    • Coordinate parking coupon purchase requests and collection between Retailers and Transportation Team
    • Manage Retailer’s Dinner & Dance sponsorship requests
  • Manage the Gift Voucher Management System (GVMS)
    • The only point of contact to raise Shoppes voucher requests and process voucher extension
    • Generate voucher status report when required
  • Raise purchase requests (PR) and Contract Review Request (CRR) for contracting with vendors and follow up with proper good receiving procedure via Ariba
  • Manage various Finance-related tasks as follow:
    • Ensure proper documentation of all purchases and expenditures
    • Keep records of all quotations and invoices
    • Prepare monthly Accruals reports and assist Senior Manager on budget/forecast
    • Process invoices and liaise with vendors on payment matters
  • Maintain and/or create files or record keeping systems. Sort, label, file and retrieve documents or other materials. (Examples includes Event Invites and Gift Register recording)
  • Monitor, track and follow up on documentation, case files or other assignments to ensure appropriate timelines are met and actions completed.
  • Establish and maintain effective communication, coordination and rapport with Team Members and Management.
  • Maintain confidentiality of sensitive materials and project the Company’s professional reputation.
  • Perform any other tasks and projects as assigned

JOB REQUIREMENTS

  • Possess a Degree qualification. A Business or Marketing-related degree will be advantageous
  • Minimum 2 years of administrative experience/or HR-related experience
  • Proficient in Microsoft Office applications, especially Excel and PowerPoint.
  • Pro-active, independent and able to work in a fast paced environment
  • Good interpersonal skills, strong prioritization skills and attention to details 
  • Work collaboratively as part of a dedicated and hardworking team.

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Job Summary

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Entry level Bachelor's Degree
Marina Bay Sands Pte Ltd

About

Marina Bay Sands® is Asia’s leading destination for business, leisure and entertainment delivering once-in-a-lifetime experiences. The landmark building is situated in the heart of Singapore’s Central Business District and transforms Singapore’s skyline and the country’s tourism landscape. The destination offers a luxury hotel, state-of-the art convention and exhibition facilities, theaters, world-class entertainment and the best shopping and dining in the region. The three hotel towers are crowned by the Sands SkyPark® on the 57th story.  Product & Services Conveniently located in the heart of the Central Business District and 20 minutes from Changi Airport. • Hotel: The Marina Bay Sands hotel has three 55-story towers with 2,561 luxury rooms and suites. The three towers are capped by the Sands SkyPark, which offers 360-degree views of Singapore’s skyline. It is home to restaurants, lush gardens, an infinity edged swimming pool and the world’s largest public cantilever housing an observation deck. • Expo and Conventions: The Sands Expo and Convention Center has 1.3 million square feet of flexible convention and exhibition space. It can host over 45,000 delegates, 2,000 exhibition booths and 250 meeting rooms. It features Southeast Asia’s biggest ballroom, which can accommodate 6,600 people for a banquet, and up to 11,000 for an auditorium-style lecture. • Shopping: The Shoppes at Marina Bay Sands has 800,000 square feet of retail and dining space. Luxury retailers include Bally, Cartier, CHANEL, Ferragamo, Franck Muller, Gucci, Hermès, Hublot, Hugo Boss, Louis Vuitton, Miu Miu, Omega, Patek Philippe, Prada, Tiffany & Co. and Yves Saint Laurent. New brands include Anne Fontaine, Henry Cotton’s, Leviev, Marisfrolg, Moiselle, Rabeanco, Stefano Ricci, and Wolford. • Restaurants: Dining at Marina Bay Sands is a gourmet experience with over 50 dining choices. These include celebrity-chef restaurants helmed by Mario Batali, (New York), Daniel Boulud (New York), Wolfgang Puck (Los Angeles), Guy Savoy (Paris), Tetsuya Wakuda (Sydney) and Justin Quek (Singapore). Marina Bay Sands features signature restaurants, modern bistros and a premium food court. • Entertainment: Marina Bay Sands energizes the entertainment and nightlife scene in Singapore with nightclubs, world-class entertainment, a museum and a casino. The museum, which has a lotus-inspired design, will feature blockbuster exhibitions from around the world. Two state-of-the-art theaters will open with a total of about 4,000 seats. The Broadway hit The Lion King will debut in Sands Theater, with Le Theater presenting shorter-run shows such as concerts, award ceremonies and gala events. The outdoor event plaza along the promenade next to Marina Bay will host audiences for watching events on the bay or on the plaza. 

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