National University of Singapore, Office of Human Resources

Administrative Assistant – (008UE)

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Job Description

Job Description:

The Hybrid Integrated Flexible Electronic Systems (HiFES) program is an initiative by NUS and Faculty of Engineering to spearhead innovations in hybrid flexible electronics. We are looking for a customer service oriented administrative assistant to provide general administration, logistical and purchasing support to ensure the smooth operation of HiFES research center and nanofabrication facility.

Duties & Responsibilities:

  • Procurement processing which includes budget verification, PO generation, ensuring timely approvals, follow through with vendors, goods receipts, invoice processing and maintenance of records.
  • Overall office keeping including but not limited to the arrangement of repair and maintenance of office equipment; handling of mails and packages and office cleanliness.
  • Support on finance matters such as issuing journals, billings, credit notes, creation of vendor codes, verifying claims etc.
  • Asset tracking and purchase reporting.
  • Other tasks and ad-hoc projects as and when needed.
  • A-level / Diploma holder with at least 2 years working experience
  • Proficient with MS Office applications
  • Strong written and verbal communication skills
  • Meticulous, organized and able to work in a fast-paced environment
  • Patient, proactive and resourceful
  • Strong sense of responsibility and commitment

We regret only suitable candidates will be notified.


Job Summary

Entry level Bachelor's Degree, Post Graduate Diploma, Professional Degree
National University of Singapore, Office of Human Resources


You will enjoy the prestige and pride of working alongside bright, diverse and dedicated people who constantly strive to push boundaries. Being part of NUS is more than just a career - it could be a life-changing experience. With a broad range of departments, faculties, schools, research institutes and centres, initiatives, projects and schemes, you will enjoy abundant opportunities for intellectual, personal and professional growth. No matter what you do, it is an amazing place to be.

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