Colliers International (Singapore) Pte Ltd

Administrative Assistant

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Job Description

Job Description:

General Summary of Responsibilities
  • General administration of the Condominium / Building.
Specific Job Requirements
  • To upkeep and maintain the common facilities (swimming pool, spa pool, sauna, gym, squash and tennis courts, playgrounds, putting green, BBQ pits, function room, games room)
  • To fix date of inspections
  • To have a proper record of all SP list, master list, defect list, all operation M&E drawing and tracing,
  • file opened and postage for mailing, etc
  • To order and keep track of stationery inventory including office inventories
  • To take charge of the security passes / carpark labels and to collect admin fee / renovation fee
  • To administer the following works:
a.   Refund of renovation deposit
b.   Refund of other deposits (Security pass / 2nd carpark label / BBQ pits / Function hall)
c.   Strata roll
  • To type minutes / correspondence / letter and to register movement of keys (in key press)
  • To file and update all administrative documents and files and ensure that they are kept and filed in a manner which facilitates easy retrieval
  • To prepare circulars to Subsidiary Proprietors / Residents and to distribute incoming fax / letters and keep proper records of correspondences
  • To assist the Condominium / Building Manager in the following administrative works:
a.   Staff Personnel file – non-management level
b.   Update of annual and medical leave record
c.   Scanning for 1st interview (non-management level)
d.   Negotiate / Source in purchase of budget items for office equipment
e.   Keep the petty cash, if assigned.
Any other duties assigned.
Candidate Requirements
  • Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in any field.
  • At least 3 Year(s) of working experience in the related field is required for this position.
  • Required Skill(s): Microsoft Office
  • Preferably Junior Executive specialized in Property/Real Estate or equivalent.

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Job Summary

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Entry level Diploma, Advanced/Higher/Graduate Diploma
Colliers International (Singapore) Pte Ltd

About

Colliers International Group Inc. (NASDAQ: CIGI; TSX: CIG) is an industry leading global real estate services company with more than 16,000 skilled professionals operating in 66 countries. With an enterprising culture and significant employee ownership, Colliers professionals provide a full range of services to real estate occupiers, owners and investors worldwide. Services include strategic advice and execution for property sales, leasing and finance; global corporate solutions; property, facility and project management; workplace solutions; appraisal, valuation and tax consulting; customized research; and thought leadership consulting. Colliers professionals think differently, share great ideas and offer thoughtful and innovative advice that help clients accelerate their success. Colliers has been ranked among the top 100 outsourcing firms by the International Association of Outsourcing Professionals’ Global Outsourcing for 11 consecutive years, more than any other real estate services firm. Unsolicited profiles introduced by external agencies will not be recognized by Colliers International.

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