Singapore Post Limited

Administrative Assistant

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Job Description

Job Description:

Job Responsibilities
  • Liaise with existing and potential vendors (sourcing of quotations) to procure products or services for business use
  • Prepare payment memos for payment to vendors
  • Coordinate and provide administrative support to whole department including but not limited to:
    • New staff onboarding
    • Printing business cards
    • Coordinate and send documents to Regional countries via courier
    • Staff engagement
    • Systems and services applications for users
    • Coordinate bookings for travel arrangements for departments
    • Manage office supplies and stationery including keeping stock of inventory
  • Use of SAP system for purchase requisitions
  • Manage day to day calendar activities, meeting schedules, expense claims, travel and corporate dining arrangements for Head of Department
  • Handle requests, feedback and queries quickly and professionally
  • Any other project/tasks assigned by the superior
Requirements
  • Minimum Diploma in any discipline
  • 1-2 years of relevant experience in a similar capacity
  • Good Microsoft Office Skills, especially in Excel
  • Comfortable working with tight deadlines
  • Detailed-oriented
  • Good interpersonal skills

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Job Summary

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Entry level Diploma, Advanced/Higher/Graduate Diploma
Singapore Post Limited

About

As Singapore’s designated postal operator, Singapore Post (SingPost) provides mail services to homes and businesses throughout the country, besides pioneering e-commerce and logistics solutions across the Asia Pacific region and beyond. SingPost’s diversified offering includes retail, storage, financial services and integrated business services in addition to its traditional postal activities, and the company now operates in 19 markets with over 7500 employees around the world. The origins of SingPost can be traced back to 1819, when a single mail office was established to serve the newly-founded British trading post of Singapore. Demand for postal services soon began to grow, and the ‘Post Office’ was officially established as a government department in 1858. To learn more about SingPost’s heritage, please visit https://160.singpost.com/. Today SingPost is listed on the SGX-ST, with its largest shareholders being Singapore Telecommunications Limited (21.8%) and Alibaba Group Holding Limited (14.5%). Being Singapore’s designated Public Postal Licensee (PPL), a position that was renewed in 2017, SingPost is responsible for managing the country’s 57 post offices, 743 street posting boxes and 11,050 POPStation lockers across 156 locations, as well as issuing stamps, maintaining the national postal code system, processing and delivering average 3 million mail items daily. SingPost takes a proactive approach to diversifying its operations, while also ensuring that its various subsidiaries and services are seamlessly integrated. In addition to SingPost’s eCommerce business, an ecommerce enabler that provides brands and retailers with integrated ecommerce solutions, SingPost offers  logistics and fulfilment services to businesses through Quantium Solutions across the Asia Pacific region. Another business, Speedpost provides international shipping to more than 200 destinations across the globe and courier services within Singapore, while CouriersPlease delivers parcels throughout Australia, and Famous Holdings offers international freight consolidation and forwarding. Lock+Store offers self-storage solutions in Singapore, Hong Kong and Malaysia. Together, these end-to-end solutions result in a unified organisation with a firm foothold in a wide range of strategic markets, and a shared vision to become a global leader in both communications and e-commerce logistics. SingPost has received international recognition for the quality of its operations, including awards for customer care, investor relations, digital innovation and e-commerce. Innovative and forward-thinking, SingPost has successfully developed a globally competitive postal and logistics infrastructure which is perfectly positioned to keep pace with Singapore’s ambitious plans for the future.

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