YMCA of Singapore

Administrative Assistant (Kindergarten Care Centre)

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Job Description

Job Description:

The Role
You are responsible for supporting Centre Supervisor in the daily administration work and supporting Programme Staff in the daily supervision of children’s safety and carrying out of the KCare Centre’s programme.
  • Assist the Supervisor to collect fees from parents and other payments when necessary
  • Assist to prepare receipts for payments
  • Ensure that parents make payments promptly
  • Preparation of Financial Report
  • Update GIRO Deduction List
  • Assist to complete and submit GIRO forms to HQ
  • Reimburse staff for Petty Cash expenditure
  • Handle parents’ enquiries/record enquiries
  • Assist the Supervisor to call parents for registration/enrolment
  • Assist and ensure that parents complete all fields in the necessary forms and submit essential documents to the relevant Government Authority
  • Ensure additional subsidy forms are submitted by parents punctually and counter checks forms
  • Maintain accurate records for child enrolment/withdrawal and subsidy claims/other administrative records
  • Ensure that all documents/records are prepared and filed according to guidelines set in order to meet ISO standards
  • Prepare and submit Petty Cash/ Cheque Payment Vouchers
  • Prepare Purchase Orders and order for food and other items
  • Assist Programme Staff in the photocopying of worksheets and other materials when required
  • Conduct monthly stock check on items such as stationery, toiletries
  • Maintain a well-organized and clean office
  • Answer phone calls and practise good telephone etiquette
  • Undertake any other duties as assigned by the Supervisor
  • Assist Programme Staff in the daily supervision of children’s safety and carrying out of the KCare Centre’s programme; especially for outdoor play and free play.
  • Help Programme Staff during field trips and ad-hoc activities
  • Any other duties or projects to be assigned by the immediate superior.
  • Minimum O Level
  • PC Literate with at least one year of administrative experience.
  • Candidate with prior experience from childcare/ kindergarten care centre will be advantageous
  • Working Location- Bukit Panjang


Job Summary

Entry level Primary/Secondary School/O Level
YMCA of Singapore


The Young Men’s Christian Association (YMCA) movement was started in 1844 in London by Mr George Williams and a group of likeminded concerned Christians. It is one of the oldest and largest Movements for youth in the world and now operates in 119 countries, and reaching 58 million people. The YMCA works to bring social justice and peace to young people and their communities, regardless of religion, race, gender or culture. Established in 1902, the YMCA of Singapore is a volunteer-based Christian organisation that seeks to serve and impact all members of the community, regardless of race, language or religion, through programmes, services and enterprises to develop the body, mind and spirit.

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