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Administrative Executive

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Job Description

Job Description:

SQ4.0 Pte. Ltd.

SQ4.0 is funded by leading VCs in Silicon Valley and leading minds in AI in the world, with backing from the same core team behind DeepMind. The founders have PhDs from Stanford and have worked across a range of top companies and research institutes. The company is based out of the Bay Area and Singapore, with Singapore as HQ.

We are looking to fill a key generalist administrative role that can perform key admin functions and interface with our HR, accounting, and CorpSec partners.  Most corporate functions are performed by external entities – this role will initially require managing these external entities, but with time, consolidate some of them internally within the organization.
Your Qualifications
  • We are looking for the following key attributes:  fast learner, all rounder, team player, highly meticulous in his/her functional role
  • Ability to pick up and manage cutting edge SaaS services like Xero, SimplyPay, Zoom, Google Docs
  • Experience in an administrative assistant roles (3+ years of experience is a plus)
Your Tasks
  • General administrative responsibilities ranging from scheduling, asset management to employee related matters
  • Setting up meetings (Zoom) with external stake holders
  • Manage employee benefit insurances, payroll, leave matters, leave claims
  • Set up new employees with all key services and productivity tools (computers, SaaS services)
  • Manage office and D&O insurances, subscription and service renewals
  • Interface with external CorpSec/HR partners/head hunters on administrative matters
  • Interface with external accounting firm on monthly salary payments and CPF payments
  • Interface with external accounting firm to make sure our books are in order and documents are filed on time (accounts, business tax filings, etc)
  • Interface with external accounting firm on quotes, invoices and POs for key vendors
  • Interface with external legal/corporate firm to fulfill company PDPA responsibilities


Job Summary

Entry level Professional Certificate/NiTEC, Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree
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