ZACD Group Ltd

Administrative Executive

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Job Description

Job Description:

The Team
You will be part of the Chairman’s Office team, managing the administrative matters of the organization. As part of the role, you will be exposed to all administrative support matters and assisting various departments on management matters.
Duties & Responsibilities
  • Manage front desk receptionist duties on a daily basis
  • Handle all telephone enquiries and calls with professionalism and courtesy, on phone or email
  • Coordinate room booking, preparation of meeting and provision of hospitality to guests e.g. serving of drinks to waiting guests
  • Ensure proper daily maintenance of office supplies, amenities and replenish stocks on a prompt basis
  • Report maintenance issues, e.g. furniture, flooring, fittings, equipment to the relevant party(s)
  • Manage subscriptions and distributions to respective personnel including but not limited to newspaper subscriptions, advertisement agencies
  • Manage incoming and outgoing documents and billing on a timely manner including but not limited to couriers, hotline contracts, name card printing, MediaRing updates, corporate billing on credit card, road tax, insurance group policies
  • Coordinate the season parking matters, monthly phone billing contract status, rebates, annual pest control service, group insurance renewal and discount with vendors with proper filing
  • Enrolment and maintenance of fingerprint biometric access records for employees
  • Manage the attendance maintenance program for book-keeping purposes
  • Coordinate despatch and bank cheque schedules whenever necessary
  • Coordinate catering, flower, hampers for corporate events on request basis
  • Coordination of advertisement with relevant advertisement agencies and vendors
  • Assignment of leads from company hotline to respective salesperson in accordance to portal listing records based on ERP system queue
  • Assist office employees with their business travel and accommodation arrangements
  • Any other ad-hoc duties as assigned by the Management
Requirements
  • Candidate must possess at least a GCE O/A Levels or NITEC / Higher NITEC Certification
  • At least 1 year of working experience in administrative support or relevant field
  • Fluent in spoken and written English with knowledge of one additional major language commonly used in Singapore
  • Friendly, independent and self-starters preferred
  • Ability to multi-task, organized and meticulous

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Job Summary

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Entry level Primary/Secondary School/O Level, Higher Secondary/Pre-U/'A' Level
ZACD Group Ltd

About

About ZACD Group. Established in Singapore since 2005, ZACD is a regional investment strategist with real estate heritage and holds a Capital Market Services licence issued by the Monetary Authority of Singapore. With international presence across Asia Pacific, through headquarters in Singapore and Hong Kong, ZACD is driven by an expert management team with over 200 collective years of financial and real estate experience. Its competent team of professionals offers integrated solutions across the real estate and wealth management value chain. ZACD aims to enhance value for its business partners and exploit the strong growth of the Asia Pacific market. Known for its pioneering spirit and acute business strategies, ZACD has a bold reputation for staying ahead of the curve by identifying and seizing market opportunities before its competition. It has a proven ten-year track record of having invested in over 30 residential and industrial projects, generating attractive risk-adjusted returns for its investors, regardless of market conditions. The Group’s subsidiary SLP is a leading real estate solutions company with an extensive distribution network of over 1,000 real estate specialists. In pursuit of capturing global opportunities for its clients, the group is embarking on its North Asia expansion. Key strategies include creating strategic partnerships and leveraging on China’s One Belt One Road initiative to promote ZACD and its Singapore brand in China, as well as revolutionising sales channels and distributing its proven series of real estate funds and bespoke financial services regionally. For more info about ZACD, please go to www.zacdgroup.com/

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