Gates PCM Construction Ltd.

HR & ADMIN EXECUTIVE

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Job Description

Job Description:

Responsibilities

Primary: Payroll/ Worker Management

  • Attendance management of workers
  • Timesheet management and Leave Management of Non-Exec Staff
  • Payroll management
  • Updating employee payroll related data in ERP software
  • Prepare and maintain the personal record of all work permit holders within the company
  •  Manage and execute pass expiry/ renewal dates
  • Assist to manage the Work Injury Process
  • Submit worker project allocation reports to finance on a monthly basis

Recruitment:

  •  Liase with agent to get the worker details who will be on board.
  • Handle the onboarding/training/ repatriation of workers
  • To arrange for immigration bond for the new workers
  • Process work permit (in a larger scale) application, cancellation, renewal through MOM website
  • Co-coordinating for appointments with MOM on work permit card and medical check up for the same.
  • Bank account opening of Work permit holders
  • Arranging dormitory rooms and updating supervisor on arrival of new worker
  •  Assist in recruitment process includes but not limited to sourcing & screening application, arranging interview, and etc.

Leave Management:

  • Receive Leave application of workers and updating the same in system
  • To file the leave application form.
  • To ensure all leave is applied in system before employees goes on leave
  • To book tickets to workers who will be going on annual leave once in a year

Training and Development:

  • To ensure all new workers will go through mandatory training as per MOM regulations
  • To coordinate with MOM listed training centers to book training for new workers, existing workers whenever its necessary.
  • To file all training certificates in worker P file accordingly.

Other General Duties

  • Work closely with HR Head in planning for employee reward/ benefit programs and as well as recreation and recognition program
  • Maintains employee confidence and protects operations by keeping human resource information confidential.
  •  Administer employee benefit programs, answer employee questions, support claim resolution, and maintain related systems.
  • ·To administer and effectively implement the disciplinary process, grievance process and termination process, ensuring that all actions are in compliance with statutory and regulatory requirements.
  • To process annual increment of workers
  • Any other job as assigned by your superior
  • To ensure that all employee contracts are up-to-date, including specific clauses, renewals, expiry, termination of contracts and archiving of contracts

Qualification & Requirements:

  • Minimum Diploma in Human Resource or Business / Management or any related field
  • Proficient in Microsoft Office applications; with experience in ERP HR system would have an advantage (Synergix)
  • At least 1 year of relevant working experience
  • Good knowledge and experience in local employment laws and HR practices
  • Background in Construction /Civil Engineering industry would be an advantage

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Job Summary

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Entry level Additional InformationCareer LevelJunior ExecutiveQualificationNot SpecifiedYears of Experience1 yearJob TypeFull-TimeJob SpecializationsAdmin/Human Resources, Human Resources
Gates PCM Construction Ltd.

About

Company Overview Begin with an “End in Mind”, the seed for Gates PCM Construction LTD was planted in 1983 in the form of a company named Denwick Piling & Civil Engineering Pte Ltd, focusing on rail projects, pilings & civil works. Denwick extended its footprint to Malaysia and Srilanka soon after its formation. As part of continuous improvement and expanding its wings, the company sharpened its focus on rail projects and total manpower resource management. Denwick was rebranded as GATES PCM Construction LTD in 2000 to focus on railway projects. There was no “finish line” for Gates. Gates further diversified its activities in civil engineering works and manpower resource management through their expertise gained in the past. Thus, today Gates Group comprises of following entities has travelled a long way to come to a position of strength.

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