Responsibilities

Primary: Payroll/ Worker Management

• Attendance management of workers
• Timesheet management and Leave Management of Non-Exec Staff
• Payroll management
• Updating employee payroll related data in ERP software
• Prepare and maintain the personal record of all work permit holders within the company
•  Manage and execute pass expiry/ renewal dates
• Assist to manage the Work Injury Process
• Submit worker project allocation reports to finance on a monthly basis

Recruitment:

•  Liase with agent to get the worker details who will be on board.
• Handle the onboarding/training/ repatriation of workers
• To arrange for immigration bond for the new workers
• Process work permit (in a larger scale) application, cancellation, renewal through MOM website
• Co-coordinating for appointments with MOM on work permit card and medical check up for the same.
• Bank account opening of Work permit holders
• Arranging dormitory rooms and updating supervisor on arrival of new worker
•  Assist in recruitment process includes but not limited to sourcing & screening application, arranging interview, and etc.

Leave Management:

• Receive Leave application of workers and updating the same in system
• To file the leave application form.
• To ensure all leave is applied in system before employees goes on leave
• To book tickets to workers who will be going on annual leave once in a year

Training and Development:

• To ensure all new workers will go through mandatory training as per MOM regulations
• To coordinate with MOM listed training centers to book training for new workers, existing workers whenever its necessary.
• To file all training certificates in worker P file accordingly.

Other General Duties

• Work closely with HR Head in planning for employee reward/ benefit programs and as well as recreation and recognition program
• Maintains employee confidence and protects operations by keeping human resource information confidential.
•  Administer employee benefit programs, answer employee questions, support claim resolution, and maintain related systems.
• ·To administer and effectively implement the disciplinary process, grievance process and termination process, ensuring that all actions are in compliance with statutory and regulatory requirements.
• To process annual increment of workers
• Any other job as assigned by your superior
• To ensure that all employee contracts are up-to-date, including specific clauses, renewals, expiry, termination of contracts and archiving of contracts

Qualification & Requirements:

• Minimum Diploma in Human Resource or Business / Management or any related field
• Proficient in Microsoft Office applications; with experience in ERP HR system would have an advantage (Synergix)
• At least 1 year of relevant working experience
• Good knowledge and experience in local employment laws and HR practices
• Background in Construction /Civil Engineering industry would be an advantage