HR cum Admin Assistant

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Job Description

Job Description:

HR cum Admin Assistant
Job Description
  • Provide administrative support to HR department
  • Provide assistance on daily operations of HR duties & functions
  • Schedule for interview with short-listed candidates
  • Create personal file for onboarding staff & conduct HR orientation
  • Update employee records (annual leave, medical leave, claims, salary adjustment etc.)
  • Attend timely to email requests from employees pertaining to queries regarding HR procedures, rules & policies
  • Assist in preparing monthly payroll & CPF submission
  • Assist with application of work permits to relevant statutory board website
  • Assist in performance appraisal, exit interview, staff clearance when necessary
  • Prepare sales orders & cost comparison when PO received from customers
  • Assist to generate invoice to customers & issue purchase orders to suppliers
  • Liaise with internal departments/ suppliers for delivery matters and installation jobs
  • Co-ordinate with customers on delivery schedules & updating of delivery status
  • Generate weekly report (delivery tracking list) and update record of suppliers list
  • Provide general office administrative support such as filing, data entry, scanning of documents, purchasing of stationery, depositing cheques etc.
  • o-ordinate with field support engineers on scheduling for service/ maintenance contract customers and ad-hoc activations
    Keep track on service reports and service utilizations status for service/ maintenance contract customers & update customers on a monthly basis
  • Candidate must possess Diploma/ Degree in related field
  • Min. 3 years of related working experience
  • Proficient in MS office (Excel, Word, Outlook)
  • Good verbal & written communication skills
  • Independent, resourceful & a good team player is a must
  • Positive working attitude, trustworthy and willing to learn
  • Good time management
  • Candidates with more years of relevant experience will be considered in a senior role
  • An advantage if you have experience using QuickBook & Whyse software
  • Short notice or immediately available candidates preferred
Salary will commensurate with qualifications and experience
Interested candidates please forward your CV and indicate salary expectation, notice period of resignation and reason for leaving current employment to job at swifttech dot com dot sg


Job Summary

Entry level Diploma, Advanced/Higher/Graduate Diploma


At Swift Tech Solutions, we do it with true passion! It is all about the passion connecting our customers & engaging in a long term partnership – delivering best practice technology & excellent customer service. Backed by a team of sales & tech folks with over 20 years of experience in the IT industry. Our committed team members from both System Integrator & Endusers environment, Swift Tech solutions is a fast-growing company who truly understands the technical & business needs of customers in the corporate world. We focused in providing Enterprise Tech Solutions & IT Managed Services to our customers from a good mixture of various industries. Swift Tech Solutions is a Single-Stop IT Services & Solutions Provider! We identify, select and sell only the best-of-breed products & cutting-edge technology solutions – giving our customers worry-free implementation & after-sales support.

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