Company Confidential

Junior Executive Assistant

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Job Description

Job Description:

Job scope:
  • Acting as a first point of contact: dealing with correspondence and phone calls with internal and external stakeholders at all levels of seniority
  • Manage management’s calendars and organising events, meetings and appointments
  • Take effective minutes and organise thoughts in clear and concise manner
  • Assist Management with their follow-up items and ensure team members are well-prepared for meetings
  • Research, plan, coordinate and execute regular PR activities, campaigns and corporate communication on behalf of management, including drafting and distributing content such as newsletters and releases, videos and presentations to internal stakeholders
  • Track performance of PR activities, campaigns and corporate communication.
  • Provide administrative and secretarial support, such as travel arrangements, company claims, and ad-hoc requests including the directors’ personal matters
  • Maintain and monitor office and management services by ensuring office and management operations and procedures are organized, correspondences are controlled and documented, filing systems are designed, supply requisitions are reviewed
  • Examine current office policies, and implement new procedures and policy changes to improve operational efficiency
  • Coordinate and prepare office and management operational reports to monitor efficiency
  • Coordinate with IT department to monitor performance of IT service and office equipment
  • Research, execute, oversee and monitor new and existing developmental projects for the various retail and non-retail businesses and industries under the Group (e.g. new business venture, corporate branding, culture building, and any other initiatives)
  • Conduct news monitoring for business and industries under the Group.
Requirements:
  • Candidate must possess at least a Bachelor’s Degree, Post Graduate Diploma, Professional Degree, Business Studies/Administration/Management or equivalent.
  • Pleasant personality with a excellent communication skills and interpersonal skills
  • Willing to learn and take initiative in a multi-tasking environment
  • Extremely meticulous, pays great attention to details
  • Discretion and trustworthiness: you will often be party of confidential information
  • Responsible and self-driven
  • Flexible, adaptable, and able to multitask well
  • Fluent in written and spoken English
  • Any additional skills like Microsoft Excel, Microsoft Powerpoint, Photoshop will be advantageous

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Job Summary

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Entry level Bachelor's Degree, Post Graduate Diploma, Professional Degree
Company Confidential

About

We are one of the most well-known furnishing brands. With an eye for detail and design, we provide the best quality furnishing of timeless beauty. We are a one stop solution for our customers' furnishing needs, providing friendly advice and top recommendations to suit any style.

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