Thomson Medical Pte Ltd

Office Administrator

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Job Description

Job Description:

  • Supporting the management in secretarial functions and including arranging for meetings and making travel arrangements such as booking flights, cars, and making hotel and restaurant reservations.
  • Arrange and coordinate Board, committees and departments meetings, including preparing of any board pack documents & refreshments.
  • Generate reports, transcribe minutes from meetings, and create presentations, when required.
  • Handling all office tasks, including liaising with external vendors and provide clerical support to the team
  • Managing office, pantry, IT and telecommunications and cleaning supplies, equipment and services.
  • Manage meeting rooms’ bookings, refreshments and cleanliness.
  • Organise refreshments and or meals for internal and external meetings, including procuring meals and preparing drinks.
  • Any other ad-hoc duties assigned by supervisor or Management.
  • Preferably with 2 to 3 years administrative experience.
  • Good computer and Microsoft Office skills (Outlook, Word, Excel and PowerPoint).
  • Good organisation skills and able to multi-task, prioritise projects and work under tight timeline.
  • Organised, neat and pays attention to detail.
  • Team player with positive attitude.
  • Good interpersonal skills and polite to colleagues and guests.
  • Desire to be proactive and create a positive experience for others.
  • Willingness to learn and acquire new skills to improve job efficiency and effectiveness.

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Job Summary

Entry level Diploma, Advanced/Higher/Graduate Diploma
Thomson Medical Pte Ltd


At Thomson Medical, we pride ourselves on our heritage, and our people. Since 1979, we have spent our days developing our talents to form the cornerstone of our business, building our services for a growing community locally and beyond.  With close to 40 years of medical expertise across a spectrum of specialities, we have served generations after generations of family, celebrating lives amidst familiarity and comfort in an environment likened to a home away from home. A melting pot of ages, experiences, cultures and perspectives, the people of Thomson are our everyday heroes. As we continue to set quality benchmarks in Pan-Asia, our people continue to make our patrons their priority. Loyalty is synonymous with the brand, and our people strive to give their best in all that they do. After all, Thomson Medical is their second home.

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