The China Navigation Company Pte Ltd

Payroll Officer

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Job Description

Job Description:

Role Purpose
This role will require the individual to be responsible for all crew payroll and accounts related matters.

Role Accountabilities
Crew payroll
• Maintains monthly payroll for CNCo/SPSM seafarers and ensure monthly wages are promptly processed and properly disbursed in accordance with their contract terms.  (assigned vessels)
• This includes processing of balance of wages, allotments, sick wages, and claims through Compas (payroll system).
• Ensure that mandatory payments such as CPF and pension payments are processed timely.
• Responsible for ensuring accuracy and timely processing of the payroll of contract and permanently employed seafarers including project crew and auditors.
Crew accounts
• Checks all payroll summary reports, Master’s cash statement, wage variables and bond summaries, and post to an SAP system.
• Checking and posting of monthly manning and training invoices. Ensuring proper costs are billed by the vendors and payments processed.
• Prepares monthly reconciliation of manning accounts and posts required adjusting entries.
• Manages crew training related accounts, ensuring proper invoicing, and posting of journal entries in SAP and calculation of training wages including payment.
• Checking and posting of inter-company accounts including balance sheet items.
• Assists in company audit as required.
• Comply with and review the payroll /account SOP and process and suggest improvements.
• Ensuring that the Purchase Orders are uploaded in the SAP system before processing payments.
• Ensure that all data is treated in line with the company data protection policy.
• Supporting other crew payroll and accounts duties. (as assigned by the Manager, crew Payroll)
Crisis Management
• Backup to PAT (NOK) Team if required, as assigned by the Head of Crewing.
Key Qualifications & Skills

Degree/Diploma in accounting/payroll or any similar discipline.
A background in Payroll with at least 1-year experience would be an advantage.

Technical Skills
Good computer literacy skills.
Accurate and numerate; Self-starter with good initiative.
Able to adapt to working with different software’s.
Professional Skills
Skills: Fluent in spoken and written English


Job Summary

Entry level Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree
The China Navigation Company Pte Ltd


The China Navigation Company (CNCo) ( is the wholly owned deep-sea shipping arm of John Swire & Sons Ltd, a privately held company with a long and distinguished history of trading and operating in the Far East. China Navigation is proud to have provided over 140 years of shipping services, spanning the globe. The Head office is located in Singapore, with regional offices in the UK, China, Hong Kong, India, Australia, New Zealand and across the Pacific Islands. China Navigation’s Strategic Vision is to be the leading provider of Sustainable Shipping solutions and our Customer’s Partner of choice. CNCo owns and operates a modern, industry leading fleet of multipurpose vessels, handysize bulk carriers and bulk trans-loaders. Further, CNCo’s orderbook includes additional number of eco-handysize newbuildings. CNCo’s other core business activities include liner shipping, dry bulk shipping and bulk logistics.

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