Council For Third Age

Personal Assistant/Admin Executive

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Job Description

Job Description:

Job Scope:
Provide full spectrum of secretarial cum administrative support to the CEO:
  • Provide support to the daily activities of the CEO including emails and meeting arrangements;
  • Handle travel arrangements-flight reservation, hotel accommodation, visa applications etc;
  • Handle confidential information and maintain the security of the CEO records and files
  • Facilitate meeting such as manage the conference schedules, refreshment, venues, teleconference, minutes and etc for CEO
  • Manage CEO’s calendar by setting up meetings and appointments and organizing agenda and attendance list
  • Maintain CEO’s office and accounting records; monitor, review and approve standard expenditures to ensure that the activities of the office are conduct within the budget
Provide administrative support to Corporate Services:
  • Assist in coming mails, couriers and deliveries
  • Direct incoming visitors and phone enquiries to staff in-charge
  • Maintain proper filing system
  • Ensure internal library, minor equipment load and return are properly maintained  
  • Support/Manage the requisition of office supplies and pantry consumables
Undertake ad-hoc assignments and related duties when required
Job Requirements:
  • Candidate must possess at least Diploma in Business Studies/Administration/Management or equivalent
  • At least 3 years working experience as a personal assistant
  • Discretion and trustworthiness
  • Able to maintain confidentiality and work independently
  • Flexibility and Adaptability
  • Good interpersonal and communications skills
  • Strong Organisational skills with ability to multitask
  • Meticulous, Proactive and able to take initiative


Job Summary

Entry level Diploma, Advanced/Higher/Graduate Diploma
Council For Third Age


The Council for Third Age, C3A, is an agency which promotes active ageing in Singapore. C3A supports the government’s effort in encouraging seniors to stay connected to society and to keep learning. C3A works closely with the government to implement and administer national initiatives, especially in the areas of lifelong learning and senior volunteerism. As an umbrella body in the active ageing landscape, C3A works with and through partners to create a vibrant pro-age Singapore where seniors can age well. 

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