Swiss Ranks Pte Ltd

Procurement and Administrative Assistant

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Job Description

Job Description:

​Job Description:
Assist in the preparation of regularly scheduled reports
• Responsible for sourcing and procurement, selecting suppliers at the best costs, quality and service
• Monitors and communicates supplier performance for deliver, quality and cost management • Implement commodity strategies to ensure long term, cost effective supply of materials
• Submit and Reconcile Expense Reports for Various Countries
• Carry out administrative duties such as filing, tying, copying, binding, scanning & etc.
•  Develop administrative staff by providing information, educational opportunities and experimental growth opportunities
• Maintain supplies inventory by checking stock to determine inventory level at office, anticipating needed suppliers; placing orders for supplies; verifying receipt of supplies
• Must be able to work independently and in teams, handle multiple tasks and able to work in a high standard in an environment where tight timelines/deadlines are normal course
•  Enquires for products, function, price and delivery schedule • Developing and Maintaining suppliers and alternate sources
• Responsible for negotiation and planning of delivery schedule in all Purchasing Matters and Projects • Enter order details into internal databases (e.g vendors, quantities, prices)
• Maintain updated records of purchased products, delivery information and invoices
• Regular Communication with internal and external team to provide most up to date information on the status of orders and to understand production priorities
• Manage purchasing activities to ensure that sufficient parts are on hand to meet short range schedules for make to order products
Job Requirements:
•Diploma or Degree in Business Admin or a similar preferred field
• Min 1 Year experience as an Office Administrative Executive or in a similar role of Procurement
• Experience in a customer service field is preferred
• Organized, proactive and results oriented
• Possess a strong attention to details and accuracy is essential
• Team player, detail oriented, results oriented, self-motivated with well-developed communication, interpersonal skills and possess hands-on experience
• Willingness to learn and have an inquisitive mindset • Good in problem solving & understanding customers’ needs
• Strong MS Office knowledge with advanced in MS Excel
• Excellent communication skills in English (both written and verbal)


Job Summary

Entry level Bachelor's Degree, Post Graduate Diploma, Professional Degree
Swiss Ranks Pte Ltd


Swiss Ranks is a licensed Design Engineering company providing a full set of product development and professional engineering services in mechanical, mechatronics, electrical, and electronics to customers, entrepreneurs, start-ups and large corporations. Integrating the leading edge design approach with traditional engineering principles, we provide our clients with the ‘Right the First Time’ innovative and aesthetically appealing product designs on time and on budget. We blend creative and innovative thinking with knowledge from science and theory, and call this process the ‘Art of Engineering’ from the initial Idea to Finished Product, from concept modelling to executing production. We provide both customized and individual consulting services for new products, cost reduction, and also product improvements for your existing product.

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