Emerald Law

Receptionist cum Administrative Assistant

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Job Description

Job Description:

We are looking for a Receptionist and Administrative Assistant to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.
Responsibilities
  • Greet and welcome guests as soon as they arrive at the office
  • Direct visitors to the appropriate person and office
  • Answer, screen and forward incoming phone calls
  • Ensure reception area is neat and tidy, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Provide basic and accurate information in-person and via phone/email
  • Receive, sort and distribute daily mail/deliveries
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
  • Order front office supplies and keep inventory of stock
  • Organize, store and print company documents as needed
  • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
Requirements
  • Proven work experience as a Receptionist and Administrative Assistant or relevant role
  • Proficiency in Microsoft Office Suite
  • Hands-on experience with office equipment, including printers and fax machines
  • Knowledge of office policies and procedures
  • Experience with office management tools (MS Office and Excel software, in particular)
  • Good written and oral communication skills
  • Problem-solving attitude with an eye for detail
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Professional customer service attitude and appearance

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Job Summary

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Entry level Primary/Secondary School/O Level, Higher Secondary/Pre-U/'A' Level
Emerald Law

About

We provide a wide range of legal solutions spanning across an extensive practice of law including commercial litigation, corporate law, family law, Syariah law, criminal law, intellectual property law, amongst others. We pride ourselves on providing high calibre work and finding the best possible legal solutions for our clients. As strong advocates, we are trusted by our clients to represent or advise them in both simple and complex matters. The firm has successfully handled disputes in the excess of millions and continues to do so. Previously known as B. Rao & K.S. Rajah, the firm was established on 29th June 1987. Through the years the firm has contributed to and continues to contribute to the development of the law in Singapore. The firm goes beyond providing legal services to forging strong ties and long-term partnerships with each of our clients. We firmly believe in providing access to justice across the full spectrum of businesses, including multi-national & international companies in a wide range of business sectors. Our clients range from individuals from all walks of life. We assist business enterprises, such as small, medium enterprises, to leading multi-national corporations and insurers. Emerald Law provides for the customised needs of every one of our clients. We understand that there is no one-size-fits-all legal solution. This is why our lawyers are trained to go through the rigorous process of understanding and to assess the scope and requirement that you require, and work with you to plan and strategise the most efficient solutions for your needs. We believe that excellent legal solutions come with good communication with our clients. And this is built upon mutual trust and a strong working relationship.

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