Hilton Garden Inn

Reservation Coordinator

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Job Description

Job Description:

Ensure an efficient operation of the in-house reservations department and the selling of guest rooms while accommodating guest needs and maximizing revenue. Also ensure dedication to the conversion of all room sales enquiries through excellent customer service and efficient use of the reservations system. In particular this position contributes to the maximization of Revenue with the Brand Standards and policies and procedures of this hotel and Hilton:
  • Contribute in creating a team that provides an exceptional product with exceptional service flexibility and consistency to our customers.
  • Participate in an environment of learning, enjoyment and involvement feeling free to contribute towards equilibrium and creating “Hilton Moments”. 
  • Positive involvement and interaction with the overall Hilton team both at an individual and team level. 
  • To work with a sales focused attitude and be aware of sales opportunities within the hotel, which will assist, with the maximization of revenue.
  • To collate reservations from a variety of sources such as faxes, telephone, email and enter them accurately into OnQ PM.
  • To keep accurate records of all refused business and reasons.
  • Maintain orderliness of correspondences filing.  Photocopy and fax as and when required.
  • Resolve queries from other departments regarding chargeback authorities and paymasters.
  • Adhere to hotel selling strategy by ensuring the use of PMS Rate Control.
  • Able to use knowledge of the hotel, its features, benefits and surroundings in order to be able to effectively advise guests on additional products and services.
  • To deliver consistently high standards of customer service.
  • Ensure that a consistently high standard of personal presentation is maintained.
  • Ensure a high level of product knowledge of the hotel and local area.
  • Strive to create unique and memorable customer experiences – “Hilton Moments”.
  • To know who our customers are and provide them with the product and service they expect.
  • Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel.
  • To be aware of room revenue targets and to strive to help the department to achieve them.
  • Increase revenue at point of sale by using suggestive selling and up selling techniques.
  • Attend regular communication meetings within all areas of Reservations.
  • Actively develop skills and performance through coaching and training.
  • Ensure communication between Reservations and all other areas of the hotel is professional, efficient and thorough.
  • Assist reservations office in any other administrative duties as needed.
  • Prepare reports as required.
  • To be motivated and committed, approaching all tasks with enthusiasm and seizing opportunities to learn new skills or knowledge in order to improve your personal performance.
  • Be fully aware of the benefits of Hilton Honors and able to promote these to the customer.
  • Ensure all Hilton Honors members receive the benefits they are entitled to.
  • To ensure all systems are kept up to date with accurate information and Hilton standards are complied with fully.
  • Maintain accuracy of guest profiles.
  • Adhere to company credit policies to ensure all expected revenues are secured.
  • Review daily reports to ensure system is being maintained as per company policies and procedures.
  • To ensure all trace reports and daily quality checks are completed.
  • Be proactive in making strategic recommendations regarding availability.
  • Maintain good housekeeping, cleanliness and maintenance of the area of responsibility.
  • Ensure all equipment required in the department is maintained to a high level that allows efficient working procedures.
  • Any other duties assigned by the Reservations Supervisor or Commercial Manager
  • Assist in hotel operations when required
  • Candidate should possess at least Primary/Secondary School/”O” Level in any field, with proficiency in spoken and written English language.
  • No work experience required.
  • Preferably Entry Level specialized in Hotel Management/Tourism Services or equivalent.

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Job Summary

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Entry level Primary/Secondary School/O Level
Hilton Garden Inn

About

A Welcoming Hotel in the Heart of Little India Hilton Garden Inn Singapore Serangoon is centrally located close to Central Business District and all major landmarks. The hotel offers guests a colorful stay in the heart of Little India, one of Singapore’s most vibrant enclaves. We are a short 6-minute walk from Little India MRT, a 25-minute drive from Singapore Changi International Airport and an 8-minute drive from Central Business District and Suntec Convention & Exhibition Centre. Surrounding the hotel are historic sites, beautiful temples, shopping and entertainment. The Mustafa Centre is an 8-story shopping mall open 24 hours, and the Tekka Centre is Singapore’s largest indoor wet market.

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