The Executive, is responsible for providing operations and administrative support to the Manager, Operations, in managing the delivery of hospital-defined strategic goals and initiatives on Oncology services through assistance on project management activities. The role would also include necessary secretariat duties for assigned committees related to the NHG Oncology Care Framework.
– Project (Operations) Management
o Assist various stakeholders in implementation of projects that support the hospital strategic plans in Oncology services.
o Assist in the monitoring of the work plan to ensure proper deployment of resources and KPI tracking.
o Assist in communications and liaise with relevant stake holders.
o Assist in financial justification of the project and track project spend and savings.
– Secretariat Duties for assigned committee
o Provide end-to-end administrative support to ensure that meetings are effectively organised and minuted.
o Liaising with the Chair to plan required meetings, receive agenda items from committee members, circulate agendas and reports, circulating of approved minutes and checking and follow through to certify that agreed actions are carried out.
o Maintain effective records and administration by keeping up-to-date contact details, filing minutes and reports, keeping a record of its activities and tracking of future activities and timelines.
o Uphold requirements of governing documents such as standard operating procedures and work instructions.
o Ensuring actions assigned by the Committee to appropriate individuals are effectively followed through.
o Ensuring effective communication and correspondence by responding to all committee correspondences, filing received and copies or replies sent, keeping a record of any publications.
o Serve as a central point for disseminating inter-cluster/inter-departmental communication.
· A good Bachelor’s Degree.
· Minimum 3 years’ relevant work experience.
· Experience with practical aspects of hospital operations is an added advantage.
· A team player, ability to exercise initiative, manage pressure, multi-task and work independently in a fast-paced environment.
· You should be meticulous and analytical, possess good organizational and co-ordination skills as well as good interpersonal and communication skills.
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